Procurement and Contract Management


TARGET AUDIENCE: TARGET AUDIENCE:    Government Officials, Procurement Managers, Supply Chain Officers, Middle-to-Senior level Managers, Project Managers, Team Members, M & E Practitioners, Bankers, Revenue Agencies, Civil Servants Etc. 


  • PowerPoint presentation,
  • Training manual
  • Interactive presentations and tutorials
  • Videos and posters
  • Debates and discussions
  • Quizzes
  • Case studies


This intensive workshop emphasizes on the tools, skills and techniques required by Practitioners to strengthen awareness and interest in best practices, widely used and recommended by world agencies like the World Bank. At the end of the workshop, participants should be able to:

  1. Identify stakeholder expectations, and convert project needs into contract requirements
  2. Create supplier selection criteria and follow a structured approach to short-listing and selecting suppliers
  3. Conduct an effective bidders’ conference
  4. Strengthen your negotiating techniques to achieve “win-win” outcomes
  5. Monitor and control supplier performance, to ensure requirement standards are met
  6. Amend contracts and manage changes that occur during the procurement process
  • Amend contracts and manage changes that occur during the procurement process
  • Maintain productive working relationships with suppliers
  • Reduce the potential for disputes and legal action

Procurement Management Framework: 

  • Procurement life cycle
  • Key roles & procurement organizations
  • Contract definitions and purposes
  • Contract types
  • Risk transfer
  • Common constraints and legal issues

Planning Procurements

  • Building your evaluation team
  • Needs analysis
  • Stakeholder expectations and requirements mapping
  • Developing the procurement management plan
  • Procurement Statement of Works
  • Identifying suppliers

Conducting Procurements

  • Evaluation techniques
  • Short-listing and selecting suppliers
  • Ensuring due diligence and an equitable process
  • Negotiating

Defining the Elements of “Buys” and the Solicitation Process

  • Generating the Request for Proposal (RFP)
  • Project Solicitation
  • Determining the Contract Type
  • The Contract Families
  • Modifying Provisions
  • Specific Contractual Arrangements
  • Exercise: Selecting the Proper Contract Types

The logical framework approach to Monitoring and Evaluation

  • Defining goals
  • Laying down objectives, scheduled activities, performance indicators, inputs, outputs and impact
  • Choosing a framework
  • Identifying available resources
  • Engaging stakeholders in decision making

Baseline and data collection

  • What are baselines and its roles in M & E
  • Baseline indicators (Scope, Time, Cost and Quality)
  • Baseline values
  • Primary and secondary data

Module 4

Monitoring Process

  • What is project or programme monitoring?
  • Types of monitoring
  • Roles of monitoring
  • The systematic collection, analysis and use of information from projects
  • Scope and benefits of monitoring
  • The monitoring report

Evaluation Process

  • Techniques of evaluation
  • Scope and methods of evaluation
  • Roles and responsibility
  • Systematic and objective assessment of ongoing project or programme

Comparative analysis of processes: Monitoring and Evaluation (M & E)

  • Appraisal and comparison of processes

Government and implementing agencies – Responsibilities to M & E

  • Strategic planning process of Government
  • Institutional framework & arrangement for M & E – Policy, Planning, Monitoring & Evaluation Departments (PPMEDs)
  • Overview of World Bank tools , methods and approaches to Monitoring and Evaluation

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