Contract Administration & Financial Risk Analysis

ADVANCED TREASURY MANAGEMENT

With the ever-increasing dependency on contractors to carry out functions that might previously have been done in house, Contract Administration is emerging as an essential competency for many professionals and managers. Many of the functions of contract administration involve the planning and development of contracts. These functions include an understanding of all the major components of the contract. The components can include delivery dates, disbursement dates and amounts and terms to accept or dissolve the agreement.

Contract administrators often will include the means by which to measure the performance of both parties to determine if they are meeting their obligations, as well as procedures to monitor the performance of both parties. When contracts are administered then there is a need for financial risk analysis. All employees involved in the contracting process need to be able to deploy best practices in post-award contract administration to enable their organisations to get the full benefit from procurement activity.

Financial Risk Analysis is very essential as it introduces employees in the field of finance and administration, alternative concepts, measures and approaches to the evaluation of financial risks present in the corporate, financial and insurance sectors. To provides the opportunity to develop a depth of understanding regarding the alternative strategies and instruments used in the management of these financial risks.

This course is designed to give practical case studies and introduces a multidisciplinary approach to tackle relevant policy and strategy issues. It explores cutting-edge financial models for active risk analysis and contract administration.

This course is designed to give practical case studies and introduces a multidisciplinary approach to tackle relevant policy and strategy issues. It explores cutting-edge financial models for active risk analysis and contract administration.

COURSE OBJECTIVES

This intensive seminar is designed to emphasize on the tools, skills and techniques required by executives to strengthen awareness and interest in best practices, widely used and recommended to excel as multifaceted leaders in today’s dynamic business world. At the end of the workshop participants should be able to:

  1. Understand the contract legal implications (fully documented or ‘design and build’)
  2. Overview of requirements, documents, specifications, plans and processes
  3. Roles of the parties under the contract
  4. Identify and address delays in performance
  5. Modify contracts and exercise options
  6. Select and pursue a formal contract remedy and recognize fraud
  7. Identify and resolve contract disputes
  8. Describe contract claims procedures
  9. Assessment of the operational efficiency
  10. Prediction of profitability and growth prospects
  11. Assess and prepare for uncertainties in markets, commodities pricing, exchange rates, and contract fulfillment
  12. Better invest cash reserves, and contract for loans and credit in ways that balance risk and expected returns
  13. Understand and assess the levels of risk to better guide your investment

ROLES AND RESPONSIBILITIES OF A CONTRACT MANAGER

  • Drafting skills
  • Formalities, structure and format
  • Drafting with or without precedents
  • Commencing the contractual process
  • Relationship building
  • Setting Targets, timelines and periodic review
  • Defining expectations
  • Project Manager – Outsourcing contracts

CONTRACT ADMINISTRATION FOCUS

  • Monitoring Process
  • What is project or programme monitoring?
  • Types of monitoring
  • Roles of monitoring
  • The systematic collection, analysis and use of information from projects
  • Scope and benefits of monitoring
  • The monitoring report
  • Evaluation Process
  • Techniques of evaluation
  • Scope and methods of evaluation
  • Roles and responsibility
  • Systematic and objective assessment of ongoing project or programme
  • Comparative analysis of processes: Monitoring and Evaluation (M & E)
  • Appraisal and comparison of processes
  • Government and implementing agencies – Responsibilities to M & E
  • Strategic planning process of Government
  • Institutional framework & arrangement for M & E – Policy, Planning, Monitoring & Evaluation Departments (PPMEDs)
  • Overview of World Bank tools , methods and approaches to Monitoring and Evaluation

FEATURES OF CONTRACT MANAGEMENT

  • Contract Management Process
  • Contract Administration
  • Negotiating and Managing Performance through Service Level Agreements
  • Identify issues to be managed
  • Establish an effective team
  • Lists of services and deliverables expected
  • Importance of having a well-constructed SLA
  • Evaluating and managing contractor performance
  • Developing, implementing and measuring Key Performance
  • Indicators to monitor the quality of service
  • Drive business value to meet company’s goals
  • Statement of Works
  • Change Orders
    • Assessment of Past Performance an Current Position
    • Prediction of Net Income and Growth Prospects
    • Prediction of Bankruptcy and Failure Outsourcing Contracts

FINANCIAL STATEMENT ANALYSIS

 FINANCIAL RISK ANALYSIS CONCEPTS  

  • The balanced scorecard system
  • Analysis of the cash risk flow
  • Analysis of employment risk
  • The concept of credit risk
  • Ideas from Behavioural Finance
  • Options and dynamic replication

Developing Financial Risk Models

  • Importance of Financial Risk Analysis Models
  • The use of Spreadsheets
  • Financial Risk Software
  • Developing Customized Solutions

FINANCIAL RISK ASSESSMENT

  • What is Risk Assessment?
  • Risk Assessment for Investment
  • Risk Assessment for Lending
  • Financial Risk Assessment Process

 

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