Best Practices in Procurement and Contract Management

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Course Format
Course Description

The procurement function has developed from a simple administrative function to a fully fledged strategic business unit. No longer is it sufficient to simply turn requisitions into orders and then await the delivery of the goods or services. It is therefore imperative for Procurement to constantly deliver value to the organisation by delivering products and services that contribute to the well-being of the organisation.

In order to do this, best practices have to be implemented on four levels:

  • Strategic
  • Tactical
  • Operational
  • Contingency

This Procurement Best Practices training course will address the necessary conditions at all four levels for those delegates who want to implement high-performing Procurement functions.

Learning Objectives
  • Participants attending this Procurement Best Practices training course will:

    • Understand the evolution in Procurement
    • Discuss the inputs, outputs and processes of the system
    • Develop meaningful performance measurements
    • Learn the necessary conditions to be taken on all four levels
Who Should Attend?

This training course is suitable to a wide range of professionals but will especially benefit:

  • Contracts, Purchasing, and Procurement Personnel
  • Project, Engineering, Operational, and Maintenance, Personnel who are involved in the planning, and execution of purchases and contracts
  • All involved in the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities
Organizational Impact

The organization will benefit by:

  • The ability to deliver real value in a shorter time
  • Reduce the number of non-value adding activities
  • Improved relations between personnel, customers and suppliers
  • Reduction in total cost of ownership
  • Improved supplier performance
Personal Impact

Attendees will gain by participating in this training course as a result of:

  • Increased skill sets in all phases of strategic procurement
  • Greater ability to lead, plan, and manage the procurement process
  • A greater sense of professionalism and being able to contribute to the organisation's strategic objectives
  • Increased Knowledge about Key Performance Indicators
  • Increased recognition by the organization due to improved performance
Duration: 10 Days

15th – 26th April, 2024

29th July – 9th August, 2024

  • The System Approach vs. the Traditional Functional Approach
  • What is the goal of Procurement?
  • Developing the Strategic Procurement Plan
  • An Overview of the Procurement Process
  • Procurement as Part of the Supply Chain
  • Make / Buy Decision
  • Vertical Integration
  • Alliances and Partnerships
  • Inter-company Trade
  • Reciprocity and countertrade
  • Supplier Strategy
  • The Coordination Strategy
  • The Purchasing Organization
  • Supplier Involvement
  • Value Analysis
  • Quality Assurance
  • Supplier Selection
  • Supplier Rating and Ranking
  • Contract Management
  • IT Systems and e-Procurement
  • Policies and Procedures
  • Staffing the Procurement Department
  • Selecting the most Appropriate Ordering Process
  • Addressing Quality Issues
  • Follow-up
  • Overdue Orders
  • Expediting
  • The Payment Process
  • Reducing the Cost of Procurement: Small Value Purchase Orders
  • The Different Contingency Situations
  • Contingency Management
  • Spend Analysis
  • Total Cost of Ownership
  • Supplier Performance Measurement

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